Operations Assistant Germany

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NiceLabel is an internationally diverse team of empowered and effective individuals pursuing a common goal in a stimulating environment where smart work gets rewarded, innovation is valued and collaboration thrives.

Many of the world’s largest organizations rely on the NiceLabel platform as the most advanced barcode and label technology available today. A majority of Fortune 500 companies use our robust next generation software platform.

To strengthen our international operations team, we are looking for a Operations Assistant (m/w) to work at our Germany Office in Obertshausen.

Your role:

The main role of the position is to provide administrative and clerical services in order to assure effective and efficient operations. Operations Assistant is also responsible for improving the operational systems, processes and policies supporting the management and whole organization.

Job Details

Ad language: English
Position: Operations Assistant Germany (m/w)
Location: Obertshausen, Germany
Expected experiences: 3+ years
Type of employment: Full-Time Regular

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Why should you join NiceLabel?

        • Opportunity to work at a company that digitally transforms the world of labeling and sets trends in different industries
        • Be a part of an international, innovative and fast growing software group
        • Be a part of highly motivated, technologically advanced and success-oriented team 
        • Obtain exclusive skills, on-the-job experience and professional training 
        • Access to career development opportunities including international experience 
        • Countless opportunities to grow personally and professionally 
        • Competitive compensation, which will depend on your and company performance 
        • Enjoy an engaging and flexible work environment where a healthy work/life balance is promoted 

                                  NiceLabel is an exceptional place to work. Our products are considered to be the best in the world and we invest in our people. We strive for a long-term relationship with employees and want both parties to be happy, healthy and fulfilled. At NiceLabel you can apply your skills to very challenging, interesting, and meaningful projects. We value the diversity of our areas of practice and our people. The organization will support you with modern IT tools to assure your success at work.

                                              Key responsibilities

                                                • Accepting Purchase Orders, processing and delivering software in a timely manner.  Processing includes: Creating an invoice, creating the software license, shipping or emailing the software and confirming to the ordering company.
                                                • Entering purchased Software Maintenance Agreements (SMA’s) into a global Customer Relationship Management (CRM) tool.
                                                • Assisting the sales team with the SMA renewal process: notifications, follow up and processing.
                                                • CRM data management.
                                                • Learn, understand and enter data into the internal Order Management Tool.
                                                • Assist with general financial record keeping, reporting and analysis.
                                                • Recognize and protect the division's proprietary and confidential information, as well as confidential information received from resellers, business partners and end-users about their processes, business, prices, products and technologies.
                                                • Take care of administrative and other tasks and projects, in accordance with the manager's instructions.
                                                • Travel management for employees and guests.
                                                • Reception services, management of incoming and outgoing post and mail, secretarial services and management of shipments.
                                                • Maintaining contact with general facility suppliers such as cleaning service, utility and service suppliers, post office, banks, etc.
                                                • Managing all office purchases, periodically assuring inventories of office supplies.

                                                Our expectations

                                                      • Bachelor degree in Economics, Administration or other appropriate studies.
                                                      • 3 or more years of experience with organizational, financial and administrative tasks and project management.
                                                      • Excellent text processing and IT skills including knowledge of a range of software packages (MS Office).
                                                      • Fluent spoken and written German and English language skills.

                                                                Other requirements

                                                                        • Self-initiative, ingenious, adaptable.
                                                                        • Excellent verbal and written communication skills.
                                                                        • Excellent interpersonal skills in collaborative management style.
                                                                        • Good organizational and time management skills. 
                                                                        • Ability to research, digest, analyze and present material clearly and concisely.
                                                                        • Great team player but determined when needed.
                                                                        • Attention to detail and accuracy. 
                                                                        • Discretion and an understanding of confidentiality issues.

                                                                                      We look forward to receiving your application. To apply for this position, please send us your application and CV in English with subject »Operations assistant« at jobs@nicelabel.com.

                                                                                      Learn more about working at NiceLabel.