Knowledge Base

Using 3rd party SMTP to send notification emails from NiceLabel Control Center


NiceLabel Document Management System (DMS) allows you to send notification emails for each change in document approval process. The person responsible for the next workflow step receives a message that contains:

  • Summary of action taken in the previous workflow step
  • Link to the document with changed status

To enable sending notification emails, configure NiceLabel DMS to use an outbound mailing system that sends emails on behalf of NiceLabel Control Center. We refer to such mail server as outbound mail server or SMTP (Simple Mail Transfer Protocol) server.

The selected SMTP server might be the same server that your company uses for internal mailing purposes, or an SMTP server provided by your Internet Service Provider. You can also configure NiceLabel Control Center to use third party SMTP servers, such as Google SMTP server.


To send NiceLabel DMS notifications using Google SMTP server, complete these configuration steps:

  1. Open NiceLabel Control Center.
  2. Go to Administration tab.
  3. On left-hand pane, select Versioning and Workflow.
  4. On Commands pane, select SMTP Settings.
  5. In SMTP Settings dialog box, set the following values:

    Port: 587.
    Enable option "Secure connection".
    Username: type your Google email.
    Password: type your Google password.
    Sender email: type the email to be used as the sender address.
    Sender name: enter the name to be used as sender name.

  6. Click OK.
  7. Open security settings for your Google account and enable the option "Allow less secure apps". For more details, visit this page:

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