Part time Administrative Assistant (m/w)

We are currently looking for a PART TIME ADMINISTRATIVE ASSISTANT (M/W) in German Office, Obertshausen.

The main role of the position is to provide administrative and clerical services in order to assure effective and efficient operations. Administrative Assistant is also responsible for improving the operational systems, processes and policies supporting the management and whole organization.

Job Details

Ad language: English
Position: Administrative Assistant (m/w)
Location: Obertshausen, Germany
Expected experiences: 1-3 years
Type of employment: Part time

What would be your key responsibilities?

• Supporting Managing director in all administrative and organizational issues
• Providing analysis and support on operational, financial and organizational tasks and projects.
• Handling basic legal and administrative tasks and procedures; ownership of company archive.
• Local HR administration and support to global HR Manager in all HR regular processes.
• Preparing correspondence, reports, presentations etc. using business software applications, preparing necessary data for annual budget, analyzing variances and initiating corrective actions.
• Preparing documents for external accountants and payroll provider.
• Control and procurement of cashier and credit card payments.
• Taking care of dunning process.
• Travel management for employees and guests.
• Reception services, management of incoming and outgoing post and mail, secretarial services and management of shipments.
• Maintaining contact with general facility suppliers such as cleaning service, utility and service suppliers, post office, banks, etc.
• Managing all office purchases, periodically assuring inventories of office supplies.

What do we expect from the candidates?

Education and experience

• Bachelor degree in Economics, Administration or other appropriate studies.
• 1 - 3 years of experience with organizational, financial, HR and administrative tasks and project management.
• Excellent text processing and IT skills including knowledge of a range of software packages (MS Office).
• Fluent spoken and written German and English language skills.

Key skills and competencies

• Self-initiative, ingenious, adaptable.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills in collaborative management style.
• Good organizational and time management skills. 
• Ability to research, digest, analyze and present material clearly and concisely.
• Great team player but determined when needed.
• Attention to detail and accuracy. 
• Discretion and an understanding of confidentiality issues.

Why should you work for us?

• Employment in an international and innovative environment.
• Possibility to work in a growing, highly motivated and success-oriented team.
• To obtain exclusive skills and professional training.
• Career development opportunities with the possibility of an international career.
• Stimulating payment which will depend on the effectiveness and results.
• We offer an engaging and flexible work environment and promote a healthy work/life balance.

We look forward to receiving your application. To apply for this position, please send us your application and CV in English and German at jobs@nicelabel.com.